G Suite is a collection of tools and web application created by Google to help businesses improve productivity, collaboration, and data security. Gmail, Google Docs, Google Slides, Google Sheet, Google Forms, Google Calendar, and HangOut are the most popular and widely used applications from G-Suite. If you have a Gmail account you might be familiar with all these tools and may have a question, as to when all these are available as part of free Gmail account then why you need G-Suite for your business.
Let’s understand benefits of having G-Suite for your business.
Business email with the company/business domain
Email address is your primary source of contact information for your business in most of the places. And having a professional email address makes a lot of difference in showcasing and validating yours and your business identity.
Let’s say you are using a free email address from Gmail, Yahoo, AOL or any other such service out there and your email address may look like xyz-company[email protected] or [email protected] However, an email with the company domain would always look more professional for eg: [email protected] or [email protected]
Email with the company/business domain not only makes your email look more professional but also attracts potential customers who are most likely to trust a contact email address on the company domain.
Ability to work using different devices
It is very important today be able to stay connected in order to be productive. We are in a generation of smartphones, tablets, and laptops, so we don’t always use our workspace with a desktop to work. According to Forrester employee workspace survey (2012), it shows that:
31% work from client site
27% work while traveling
23% work from public site
39% work from home
G Suite makes it possible for you to work on your document, spreadsheet, forms, slides etc on any device from where you left.
Our traditional way to work on a file would be to create it on a system, update it, save it and then email it. So that we can download it on a different system at home or on the laptop and update it and again email it ending up creating several versions of a file. G-Suite helps you avoid all this hassle by saving your file on cloud and it’s available to continue working on it from where you left from any mobile, tablet or desktop device connected with the internet. This makes it so easy and hassle-free to work on your file from anywhere on any device.
Easy team collaboration
We read about how G-Suite makes it possible for files to be easily available on various different devices allowing one to work from anywhere on any device. Having said that it is equally important to be able to share and collaborate easily when working in a team. G-Suite allows you to share the file with your team members allowing them to update it in real time. Supported by google chat & comments makes it possible to even discuss & communicate changes in real time. Google Hangout even makes it possible to have video conferencing making real team collaboration very easy anytime, anywhere.
Revision history, recent changes and color coding of visualizing edits by different team members makes it possible to track changes and also review updates contributed by each team member.
Centralized access control
Ability to share with team members and make files available on any devices sounds great but at the same time, it’s very important to be able to control access.
G Suite allows you to control privileges on a shared file such that you can control whether the other person can just view, comment or edit a file.
With increase in culture of BYOD (Bring Your Own Device) employees tend to use their own devices to be able to work on their files anywhere & anytime. G-Suite allows controlling access of files on specific devices so that company data & files are secure and only accessible on approved & validated devices.
We will have some more technical benefits in Part 2 of this article. Feel free to contact us by commenting below or emailing us at [email protected] if you would like to learn more about how your business can benefit from G Suite. Click below to get a free 14 days trial or email us at [email protected] to get an exclusive discount.